Park & Recreation Meeting Agenda

Date: 
Thursday, November 19, 2020 - 6:00pm

Agenda Packet

*Due to the COVID-19 concerns and social distancing recommendations, a virtual meeting is being offered. Participants wishing to speak on a topic should message the meeting moderator. All participants are asked to mute their individual computers at times when they are not speaking to minimize background noise.

Join:  https://us02web.zoom.us/j/83176452655?pwd=ZEZ1Y3J6aUExajVWTE1TZ3JUenhtZz09

With Iowa cases of novel coronavirus, COVID-19, City staff has been evaluating ways to meet State code requirements for hosting a public meeting while practicing social distancing measures recommended to curb the outbreak of COVID-19.

Iowa Code section 21.8 outlines the guidelines to hold an electronic meeting when there are valid concerns that an in-person meeting is “impossible or impractical”.

To hold an electronic meeting all of the following must occur:

Public access to the conversation of the meeting must be available.

The provisions of section 21.4 (notice) must be followed. (The place of the meeting is the place from which the communication originates or where public access is provided to the conversation.)

Minutes must be kept and must include a statement explaining why an in-person meeting was impossible or impractical.

 

 

 

Because we are under recommendations about social distancing, staff has developed the following procedures to host an electronic meeting.

The City has purchased a Zoom subscription to enable electronic meetings.

 

The link to the meeting will be posted with the agenda.

Through the Zoom meeting, people will be able to message the moderator (City Clerk) if they wish to speak on a topic and the Clerk can alert the board of the participant wishing to speak.

Participants speaking to the board will need to provide their names.

The City Clerk will be the moderator of the Zoom meeting and reserves the right to remove any participant engaging in inappropriate behavior or obscene language.

All participants will be muted upon joining the meeting and participants are encouraged to keep their individual computers muted at times when they are not speaking to minimize background noise.

At the beginning of the meeting, the reason for hosting the virtual meeting must be acknowledged. For example, “Due to the COVID-19 concerns and social distancing recommendations, a virtual meeting is being offered.”

The meeting is recorded through the Zoom service.

Meeting minutes of the public meeting will be written in the same manner as they would be for a non-virtual meeting.