Posting Date: February 15, 2008
NOTICE IS HEREBY GIVEN that a Regular
Meeting of the City Council will be held at 6:00 p.m. on Tuesday, February 19,
2008, in the Bondurant City Center at 200 Second Street, Northeast, Bondurant, Polk County, Iowa.
Said meeting is open and the public is encouraged to attend.
BONDURANT CITY COUNCIL
REGULAR MEETING
Meeting No. 08-04
A regular meeting of
the City Council of the City of Bondurant, Polk County, Iowa, was held in the
Community Room at the Bondurant City Center on the 19th day of February, 2008,
at 6:00 p.m.
Present: Mayor Marla McCoid
Council
Member Mike Adams, Sr.
Council Member
Michele R. Bailey
Council Member Eric
Boatwright
Council Member
Keith Ryan
Council Member Curt
Sullivan
City Administrator
Mark J. Arentsen
Deputy City Clerk
Michelle Wells
Absent: None
Notice of the meeting was posted at the
Bondurant City Center, Casey’s General Stores, Legacy Bank and the United
States Post Office on February 15, 2008.
All proceedings hereafter shown were taken while the convened meeting
was open to the public.
Mayor McCoid called the meeting to order at
6:02 p.m. Roll call was taken and a quorum was
declared.
Mayor McCoid asked that item #24 be moved up
and said item would be #6a. Motion made
by Council Member Bailey, seconded by Council Member Adams, to approve the
agenda, as amended. Roll Call: Bailey-Yes, Adams-Yes, Boatwright-Yes,
Sullivan-Yes. Motion carried.
Mr. Ralph Pilger,
6545 Northeast 64th Street, Bondurant, Iowa, asked the Council to consider a
snow fence on Northeast 64th Street to help decrease the drifting snow.
Motion made by Council Member Adams, seconded by Council Member Boatwright
, to approve the consent items consisting of the City Council Minutes of February
04, 2008, Planning and Zoning Commission Minutes of January 24, 2008, Library
Board of Trustees Minutes of January 03, 2008, the Claims Report and Tax
Abatement Applications for Jessie Shipley, 913 – 14th Street, Southeast; Joseph
J. Van Horn, 3313 Maple Drive, Southwest; Robert & Judy Haynes, 511 Mallard
Pointe Drive, Northwest; and Kevin & Sandra Gaulke, 805 – 13th Street,
Southeast, Bondurant, Polk County, Iowa. Council Member Boatwright noted that
the Library Board of Trustees Minutes will be resubmitted for the next City
Council Agenda, due to the Library Board not having a quorum for their January
meeting. Roll Call: Adams-Yes, Boatwright-Yes, Bailey-Yes,
Sullivan-Yes. Motion carried.
Bondurant City Council Meeting
February 19, 2008
Page Two
Polk County Sheriff’s Department representative Lt. Dave Knight was
present but had nothing to report.
Council Member Ryan arrived at 6:15 p.m.
Mr. Brandon Huth, Student Council President,
Bondurant-Farrar Community School District, presented a revised route for the
Bondurant-Farrar Community School District’s 5K Run / Walk Race. Motion made by Council Member Bailey, seconded
by Council Member Adams, to approve Resolution No. 08-37, a Resolution
approving the revised route for the Bondurant-Farrar Community District 5K Run
/ Walk Race to be held on May 03, 2008.
Roll Call: Bailey-Yes, Adams-Yes,
Boatwright-Yes, Ryan-Yes, Sullivan-Yes.
Motion carried.
Mr. Dan Fullerton, Stanley Consultants, Inc., presented a Professional Services
Agreement between the City of Bondurant and Stanley Consultants, Inc., and
answered questions from the Mayor and Council.
Motion made by Council Member Adams, seconded by Council Member Boatwright,
to approve Resolution No. 08-24, a Resolution approving the Professional
Services Agreement between the City of Bondurant, Polk County, Iowa, and
Stanley Consultants, Inc., to conduct a Traffic Study in the vicinity of the
new high school on Grant Street, in an amount not to exceed $15,000.00. Bondurant-Farrar Community School District
will contribute $6,000.00 to the Traffic Study.
Roll Call: Adams-Yes, Boatwright-Yes,
Bailey-Yes, Ryan-Yes, Sullivan-Yes.
Motion carried.
Lt. Dave Knight, Polk County Sheriff’s Department, presented a
three-year Law Enforcement Services Agreement between the City of Bondurant and
the County of Polk, Iowa, and answered questions from the Mayor and Council. Motion made by Council Member Boatwright,
seconded by Council Member Sullivan, to approve Resolution No. 08-25, a
Resolution approving the three-year Law Enforcement Services Agreement between
the City of Bondurant and the County of Polk, Iowa. Roll Call:
Boatwright-Yes, Sullivan-Yes, Adams-Yes, Bailey-Yes, Ryan-Yes. Motion
carried.
Mr. Eric Cannon, Snyder & Associates, Inc.,
presented the Preliminary Plat for Wolf Creek Plat 3 and answered questions
from the Mayor and Council. Motion made
by Council Member Adams, seconded by Council Member Sullivan, to approve
Resolution No. 08-26, a Resolution approving the Preliminary Plat for Wolf
Creek Plat 3, located within the corporate limits of the City of Bondurant,
Polk County, Iowa. Roll Call: Adams-Yes, Sullivan-Yes, Bailey-Yes,
Ryan-Yes, Boatwright-Yes. Motion carried.
Mr. Joel Romey, PLS, Bishop Engineering, presented the Final Plat for
Meadow Brook North Commercial Plat 1 and answered questions from the Mayor and
Council. Motion made by Council Member
Adams, seconded by Council Member Boatwright, to approve Resolution No. 08-27,
a Resolution approving the Final Plat for Meadow Brook North Commercial Plat 1,
located within the corporate limits of the City of Bondurant, Polk County,
Iowa. Roll Call: Adams-Yes, Boatwright-Yes, Sullivan-Yes,
Bailey-Yes, Ryan-Yes. Motion carried.
Bondurant City Council Meeting
February 19, 2008
Page Three
Mr. Dennis Sharp, AIA, FEH Associates, Inc., presented a Professional
Services Agreement between the City of Bondurant, Polk County, Iowa, and FEH
Associates, Inc., and answered questions from the Mayor and Council. Motion made by Council Member Boatwright,
seconded by Council Member Sullivan, to approve Resolution No. 08-28, a
Resolution approving the Professional Services Agreement between the City of
Bondurant, Polk County, Iowa, and FEH Associates, Inc., in an amount not to
exceed $23,500.00, to lead the design, selection, specification, and
installation review of the furniture for the Library Project. Roll Call:
Boatwright-Yes, Sullivan-Yes, Adams-Yes, Bailey-Yes, Ryan-Yes. Motion carried.
Mr. David Harrison, Design Alliance, Inc.,
presented a request for payment for reimbursable expenses pertaining to the
Public Safety Building Project and answered questions from the Mayor and
Council. Mayor McCoid asked Mr. Harrison
to review some data prepared by City Administrator Arentsen while the Council
Meeting continued.
Motion made by Council Member Bailey, seconded by Council Member Adams,
to approve the first reading of Ordinance No. 08-203, an Ordinance amending the
Code of Ordinances of the City of Bondurant, Iowa, 2002, Chapter 99, Section
99.02, pertaining to Rates for Sanitary Sewer Service, effective July 01, 2008. The increase would be 0 to 1300 gallons at a
minimum of $6.13. All consumption over
1300 gallons would be $6.63 per 1,000 gallons.
Roll Call: Bailey-Yes, Adams-Yes,
Ryan-Yes, Boatwright-Yes, Sullivan-Yes.
Motion carried.
City Administrator Arentsen reviewed a survey of Mayor and Council
Member compensation for the cities of Altoona, Bondurant, Carlisle, Clive,
Grimes, Norwalk, Pleasant Hill, Waukee and Windsor Heights
and suggested increases that would be comparable to the other cities. Mr. Bruce Cordes, 96 Snyder Street,
Southeast, Bondurant, Iowa, agreed that at some point an increase should be
considered, but nothing as substantial as what is being proposed because of all
of the other increases put upon the residents at this time. Motion made by Council Member Ryan, seconded
by Council Member Bailey, to approve the first reading of Ordinance No. 08-204,
an Ordinance amending the Code of Ordinances of the City of Bondurant, Iowa,
2002, by amending Chapter 15, Section 15.04, pertaining to Mayor
Compensation. The salary of the Mayor is
sixty-two hundred dollars ($6,200.00) per year, payable annually and would
become effective no earlier than January 01, 2010. Roll Call:
Ryan-Yes, Bailey-Yes, Adams-Yes, Boatwright-Yes, Sullivan-Yes. Motion carried.
Mayor McCoid led a discussion pertaining to Council Member compensation
and when an increase would become effective.
Mr. Bruce Cordes quoted the City’s Municipal Code and there was a
difference of opinion in the interpretation of the Code. Mayor McCoid asked that this issue be turned
over to the City Attorney for clarification.
Motion made by Council Member Bailey, seconded by Council Member Ryan,
to approve the first reading of Ordinance No. 08-205, an Ordinance amending the
Code of Ordinances of the City of Bondurant, Iowa, 2002, by amending Chapter
17, Section 17.06, pertaining to Council Member Compensation. The salary of each Council Member is
one-hundred forty five dollars and eighty four cents ($145.84) for each regular
and special meeting of the Council attended, payable
annually. Roll Call: Bailey-Yes, Ryan-Yes, Adams-No,
Boatwright-Yes, Sullivan-Yes. Motion
carried.
Discussion resumed with Mr. David Harrison, Design Alliance, Inc., about
reimbursable expenses pertaining to the Public Safety Building Project. Motion made by Council Member Adams, seconded
by Council Member Ryan, to approve Resolution No. 08-29, a Resolution approving
the request for payment from Design Alliance, Inc., for Architect reimbursable
expenses, in an amount not to exceed $62,496.42, pertaining to the Public
Safety Building Project. Roll Call: Adams-Yes, Ryan-Yes, Bailey-Yes,
Boatwright-Yes, Sullivan-Yes. Motion carried.
Mayor McCoid asked Mayor Pro Tem Adams to preside over the meeting at
7:15 p.m., citing a conflict of interest.
Chris Bogaards, Chief Deputy, Bondurant Emergency Services, led a
discussion concerning Ordinance No. 08-206, an Ordinance pertaining to False
Alarm Service Charges. Motion made by
Council Member Bailey, seconded by Council Member Ryan, to approve the first
reading of Ordinance No. 08-206, an Ordinance amending the Code of Ordinances
of the City of Bondurant, Iowa, 2002, Chapter 37, Section 37.05, pertaining to
False Alarm Service Charges. Council
Members Bailey and Boatwright asked for additional description concerning the
timeframe for each false alarm occurrence for the second reading.
Motion made by Council Member Boatwright, seconded by Council Member
Ryan, to approve Resolution No. 08-30, a Resolution approving the revision of
the City of Bondurant Employee Handbook, by limiting employee compensatory time
accumulation to sixty (60) hours. Roll
Call: Boatwright-Yes, Ryan-Yes, Bailey-Yes,
Adams-Yes, Sullivan-Yes. Motion carried.
Motion made by Council Member Ryan, seconded by Council Member Adams, to
approve Resolution No. 08-31, a Resolution revising the City of Bondurant
Employee Handbook pertaining to week-end overtime pay as follows: A minimum of two (2) hours will be paid each
for Saturday and Sunday, at the rate of time and one-half. Roll Call:
Ryan-Yes, Adams-Yes, Bailey-Yes, Sullivan-Yes, Boatwright-Yes. Motion carried.
Motion made by Council Member Boatwright, seconded by Council Member
Sullivan, to approve Resolution No. 08-32, a Resolution approving the
Contractor’s Application for Payment from Munro Construction Company, Inc., in
the amount of $104,650.85, pertaining to the Library Project. Roll Call:
Boatwright-Yes, Sullivan-Yes, Adams-Yes, Ryan-Yes, Bailey-Yes. Motion carried.
Council Member Adams announced abstention regarding Resolution No.
08-33, citing a conflict of interest.
Motion made by Council Member Boatwright, seconded by Council Member
Sullivan, to approve Resolution No. 08-33, a Resolution approving the Lease
Agreement between the City of Bondurant and the United States Postal Service,
106 – 2nd Street, Northeast, Bondurant, Polk County, Iowa. Roll Call:
Boatwright-Yes, Sullivan-Yes, Bailey-Yes, Adams-Abstain, Ryan-Yes. Motion carried.
Chris Bogaards, Chief Deputy, Bondurant Emergency Services, discussed
the final payment to Karl Chevrolet Inc., for the pumper / tanker truck with
the Mayor and Council. Mayor McCoid called a recess at 7:35 p.m. Council reconvened at 7:50 p.m. Discussion continued pertaining to the final
payment for the Pumper / Tanker Truck.
Mayor McCoid called a recess at 7:56 p.m.
Council reconvened at 8:02 p.m.
Motion made by Council Member Boatwright, seconded by Council Member
Sullivan, to approve Resolution No. 08-34, a Resolution approving the Final
Payment to Karl Chevrolet, Inc., in the amount of $185,821.00, for the
Bondurant Emergency Services Pumper / Tanker Truck. Roll Call:
Boatwright-Yes, Sullivan-Yes, Adams-Yes, Ryan-Yes, Bailey-No. Motion carried.
Council Member Adams announced abstention regarding Resolution No. 08-35
and Resolution No. 08-36, citing a conflict of interest. Motion made by Council Member Ryan, seconded
by Council Member Boatwright, to approve Resolution No. 08-35, a Resolution
amending the City of Bondurant Fee Schedule pertaining to a Sewer Connection
Charge in the amount of $300.00, within the corporate limits. Roll Call: Ryan-Yes, Boatwright-Yes, Adams-Abstain,
Bailey-Yes, Sullivan-Yes. Motion
carried.
Motion made by Council Member Boatwright, seconded by Council Member
Sullivan to approve Resolution No. 08-36, a Resolution amending the City of
Bondurant Fee Schedule pertaining to a Stormwater Management Compliance Fee in
the amount of $40.00, added to residential and commercial building
permits. Roll Call: Boatwright-Yes, Sullivan-Yes, Bailey-Yes,
Adams-Abstain, Ryan-Yes. Motion carried.
City Administrator Arentsen led a discussion pertaining to the following
Capital Projects the City could undertake in 2008: 1. 2nd Street bike path from Mallard Pointe to Grant Street; 2. 2nd Street bike path from
Lake Petocka to Grant Street; 3. Water/Sewer to High School property line; 4. Main Street from 2nd Street,
Northeast to 1st Street, Southeast renovation; 5. Main
Street / 1st Street, Southeast Intersection renovation; 6. Main Street from 1st
Street, Southeast to 2nd Street, Southeast renovation; 7. Grain Street Construction. Council Member Adams abstained from the
discussion of #4 and Mayor McCoid abstained from discussion of items #4 and
#5. Council authorized City
Administrator Arentsen to proceed as necessary with the proposed projects. Discussion continued concerning vehicle
replacement funds and nuisance sites.
The following item(s) were
discussed as part of City Administrator Arentsen’s comments:
·
Announced
vacation dates.
·
Sewer
televising request for quotations are due March 12.
·
Public
Safety Building project update.
·
Meetings
update.
The following item(s) were discussed as part of Council Member’s
comments:
·
Council
Members Adams – No Comment.
·
Bailey
– Street light outages.