Posting Date: August 04, 2006
NOTICE IS HEREBY GIVEN that a Regular Meeting of the City Council will be held at 6:00 p.m. on Monday, August 07, 2006, in the Bondurant City Center at 200 Second Street, Northeast, Bondurant, Polk County, Iowa. Said meeting is open and the public is encouraged to attend.
1) Call to Order
2) Roll Call
3) Perfecting and Approval of the Agenda
4) Guests Present
5) Consent Items
a) Approval of the City Council Minutes of July 17 and July 31, 2006
b) Receive and File Planning and Zoning Commission Minutes of July 13, 2006
c) Receive and File Tax Abatement Study Committee Minutes of July 20, 2006
d) Approval of the Claims Report
e) Tax Abatement Applications – Josh Groom, 400 Tailfeather Court, Northwest and Scott and Deb Janssen, 308 – 14th Street, Southeast, Bondurant, Polk County, Iowa
6) Polk County Sheriff’s Report
7) Mr. Tom Hadden, Metro Waste Authority – Presentation on Growing Green Communities
8) Mr. Chuck Bishop, Bishop Engineering – Presentation of a Preliminary Plat for Meadow Brook North Plat 11
RESOLUTION NO. 06-113 – A Resolution approving the Preliminary Plat for Meadow Brook North Plat 11
9) Mr. Eric Gjersvik, Bartlett & West Engineers – Presentation of a Final Plat for Clarence Oleson Vista Estates Plat 4
RESOLUTION NO. 06-114 – A Resolution approving the Final Plat for Clarence Oleson Vista Estates Plat 4
10) Mr. Eric Gjersvik, Bartlett & West Engineers – Presentation of a Final Plat for Wisteria Heights Plat 1
RESOLUTION NO. 06-115 – A Resolution approving the Final Plat for Wisteria Heights Plat 1
11) PUBLIC HEARING – Consideration of Voluntary Annexation of Property in Section 30 of the City of Bondurant, Polk County, Iowa
RESOLUTION NO. 06-116 – A Resolution approving the Applications for Voluntary Annexation in Section 30 of the City of Bondurant, Polk County, Iowa
12) RESOLUTION NO. 06-117 – A Resolution of Appreciation to the Bondurant Men’s Club
13) RESOLUTION NO. 06-118 – A Resolution approving the agreement between the City of Bondurant, Polk County, Iowa and Stanley Consultants, Inc., pertaining to Main Street, Southeast / Northeast improvements and intersection reconstruction
14) RESOLUTION NO. 06-119 – A Resolution establishing the first City Council meeting date in September, 2006
15) RESOLUTION NO. 06-120 – A Resolution approving Certain Street Closures for a Neighborhood Block Party
16) RESOLUTION NO. 06-121 – A Resolution approving the City of Bondurant, Polk County, Iowa, Annual Street Financial Report
Bondurant City Council Agenda
August 07, 2006
Page Two
17) RESOLUTION NO. 06-122 – A Resolution establishing State Revolving Loan Fund – Water and Sewer Sinking Fund
18) RESOLUTION NO. 06-123 – A Resolution approving the Law Enforcement Services Agreement between the City of Bondurant, Polk County, Iowa and the County of Polk, Iowa
19) ORDINANCE NO. 06-207 – An Ordinance amending the Code of Ordinances of the City of Bondurant, Iowa, 2002, by adding Section 46.3 “Curfew”
20) Discussion to select a date for National Incident Management Systems (NIMS) training
21) Reports / Comments and appropriate action thereon:
a) City Administrator Arentsen
b) Council Members
c) Mayor McCoid
22) CLOSED SESSION – Pursuant to Iowa Code Section 21.5(j) to discuss potential purchase of real estate
23) Adjournment
BONDURANT CITY COUNCIL
REGULAR MEETING
Meeting No. 06-20
A regular meeting of the City Council of the City of Bondurant, Polk County, Iowa, was held in the Community Room at the Bondurant City Center on the 07th day of August, 2006, at 6:00 p.m.
Present: Mayor Marla McCoid
Council Member Michele R. Bailey
Council Member Bruce N. Cordes
Council Member Jeffrey A. Kromrie
Council Member Keith Ryan
City Administrator Mark J. Arentsen
Deputy City Clerk Michelle Wells
Absent: Council Member Mike Adams, Sr.
City Attorney Matthew S. Brick
Notice of the meeting was posted at the Bondurant City Center, Casey’s General Stores, Legacy Bank and the United States Post Office on August 04th, 2006. All proceedings hereafter shown were taken while the convened meeting was open to the public.
Mayor McCoid called the meeting to order at 6:05 p.m. Roll call was taken and a quorum was declared.
Mayor McCoid acknowledged two typographical errors on the agenda. Motion made by Council Member Bailey, seconded by Council Member Ryan, to approve the agenda, with the corrections made. Roll Call: Bailey-Yes, Ryan-Yes, Kromrie-Yes, Cordes-Yes. Motion carried.
Motion made by Council Member Cordes, seconded by Council Member Bailey, to approve the consent items consisting of the City Council Minutes of July 17, and July 31, 2006, Planning and Zoning Commission Minutes of July 13, 2006, Tax Abatement Study Committee Minutes of July 20, 2006, the Claims Report and Tax Abatement Applications for Josh Groom, 400 Tailfeather Court, Northwest, and Scott and Deb Janssen, 308 – 14th Street, Southeast, Bondurant, Polk County, Iowa. Roll Call: Cordes-Yes, Bailey-Yes, Kromrie-No, Ryan-Yes. Motion carried.
Polk County Sheriff’s Department Lt. Jorgenson reported on a recent incident, curfew ordinance, and explained a disorderly house ordinance.
Mr. Tom Hadden, Metro Waste Authority, gave a presentation on Growing Green Communities; gave an update on Metro Waste Authority and presented a check in the amount of $2,925.00 for Curb It! revenue to Council Member Bruce Cordes.
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Mr. Chuck Bishop, Bishop Engineering, presented a Preliminary Plat for Meadow Brook North Plat 11 and answered questions from the Mayor and Council. Council Member Bailey said she
remembers a commitment years ago, from Steve Stoner Construction to pay for the cost of connecting 3rd Street, Southeast, to Meadow Brook North Plat 11. Mr. Stoner denied that commitment.
Motion made by Council Member Kromrie, seconded by Council Member Cordes, to approve Resolution No. 06-113, a Resolution approving the Preliminary Plat for Meadow Brook North Plat 11. Roll Call: Kromrie-Yes, Cordes-Yes, Bailey-No, Ryan-Yes. Motion carried.
Mr. Eric Gjersvik, Bartlett & West Engineers, presented a Final Plat for Clarence Oleson Vista Estates, Plat 4 and a Final Plat for Wisteria Heights Plat 1 and answered questions from the Mayor and Council. Council Member Kromrie asked when traffic signals would be installed at Lincoln Street, Southeast, and U. S. Highway 65. City Administrator Arentsen stated that he would contact the D.O.T. regarding developing an access control plan for the portions of Highway 65 in or near the City.
Motion made by Council Member Kromrie, seconded by Council Member Ryan, to approve Resolution No. 06-114, a Resolution approving the Final Plat for Clarence Oleson Vista Estates Plat 4. Roll Call: Kromrie-Yes, Ryan-Yes, Bailey-Yes, Cordes-Yes. Motion carried.
Motion made by Council Member Kromrie, seconded by Council Member Bailey, to approve Resolution No. 06-115, a Resolution approving the Final Plat for Wisteria Heights Plat 1. Roll Call: Kromrie-Yes, Bailey-Yes, Cordes-Yes, Ryan-Yes. Motion carried.
Motion made by Council Member Bailey, seconded by Council Member Ryan, to close the regular meeting and open the Public Hearing for consideration of the Voluntary Annexation of property in Section 30-80-23 to the City of Bondurant, Polk County, Iowa. Roll Call: Bailey-Yes, Ryan-Yes, Kromrie-Yes, Cordes-Yes. Motion carried. Mr. Robert Stoll, 502 Grant Street, South, Bondurant, Polk County, Iowa, representing Stoll Subdivision, answered questions from the Mayor and Council pertaining to his Voluntary Annexation request and said he has been trying to accomplish the annexation for 3 years. Kammi Olesen, 7555 Northeast 86th Avenue, Bondurant, Polk County, Iowa, questioned if the request was 100% voluntary, how many acres were involved in the annexation, stated this area was not in the City’s original Comprehensive Plan and questioned the development pattern and boundary line. City Administrator Arentsen noted that Resolution 06-116 did not address transitional tax relief, which is an option that is available to the property owners. This option will be included into Resolution No. 06-116. Motion made by Council Member Bailey, seconded by Council Member Ryan, to close the Public Hearing and open the regular City Council meeting. Roll Call: Bailey-Yes, Ryan-Yes, Kromrie-Yes, Cordes-Yes. Motion carried. Motion made by Council Member Bailey, seconded by Council Member Cordes, to approve Resolution No. 06-116, a Resolution approving the Applications for Voluntary Annexation in Section 30 of the City of Bondurant, Polk County, Iowa, as amended by City Administrator Arentsen. Roll Call: Bailey-Yes, Cordes-Yes, Kromrie-Yes, Ryan-Yes. Motion carried.
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Mayor McCoid recited Resolution No. 06-117, a Resolution of Appreciation to the Bondurant Men’s Club. Motion made by Council Member Bailey, seconded by Council Member Kromrie, to approve Resolution No. 06-117, a Resolution of Appreciation to the Bondurant Men’s Club. Roll
Call: Bailey-Yes, Kromrie-Yes, Cordes-Yes, Ryan-Yes. Motion carried. Bondurant Men’s Club Member Curt Sullivan was present to accept the Resolution.
Mayor McCoid asked Mayor Pro Tem Bruce Cordes to preside over the Council Meeting while discussion took place concerning Resolution No. 06-118, a Resolution approving the agreement between the City of Bondurant, Polk County, Iowa, and Stanley Consultants, Inc., pertaining to Main Street Southeast / Northeast improvements and intersection reconstruction. David Bovee, Stanley Consultants, Inc., answered questions from Council. Motion made by Council Member Bailey, seconded by Council Member Ryan, to approve Resolution No. 06-118, a Resolution approving an agreement between the City of Bondurant, Polk County, Iowa, and Stanley Consultants, Inc., for Engineering Service Fees pertaining to the Main Street, Northeast / Southeast, reconstruction project, in an amount not to exceed $49,510.00. Roll Call: Bailey-Yes, Ryan-Yes, Kromrie-Yes, Cordes-Yes. Motion carried.
Motion made by Council Member Bailey, seconded by Council Member Cordes, to approve Resolution No. 06-119, a Resolution establishing the first City Council meeting date in the month of September as Tuesday, September 05, 2006, at 6:00 p.m., due to the Labor Day Holiday. Roll Call: Bailey-Yes, Cordes-Yes, Kromrie-Yes, Ryan-Yes. Motion carried.
Motion made by Council Member Cordes, seconded by Council Member Ryan, to approve Resolution No. 06-120, a Resolution granting the residents of Arbor Ridge Development permission to close Sycamore Drive, Northwest, on August 19, 2006, from 3:00 p.m. to 12:00 a.m. for a neighborhood block party. Roll Call: Cordes-Yes, Ryan-Yes, Kromrie-Yes, Bailey-Yes. Motion carried.
Motion made by Council Member Bailey, seconded by Council Member Cordes, to approve Resolution No. 06-121, a Resolution approving the 2005 / 2006, City of Bondurant, Polk County, Iowa, City Street Financial Report. Roll Call: Bailey-Yes, Cordes-Yes, Kromrie-Yes, Ryan-Yes. Motion carried.
Motion made by Council Member Ryan, seconded by Council Member Bailey, to approve Resolution No. 06-122, a Resolution approving the monthly transfer of $8,400.00 from the Water Checking into the Water Sinking Fund and approving the monthly transfer of $3,460.00 from the Sewer Checking into the Sewer Sinking Fund, to be used for the annual payment of loan interest on December 01, and June 01, and the annual principal payment on June 01. Roll Call: Ryan-Yes, Bailey-Yes, Kromrie-Yes, Cordes-Yes. Motion carried.
Motion made by Council Member Kromrie, seconded by Council Member Bailey, to approve Resolution No. 06-123, a Resolution approving the Law Enforcement Services Agreement between the City of Bondurant, Polk County, Iowa, and the County, of Polk, Iowa. Roll Call: Kromrie-Yes, Bailey-Yes, Cordes-Yes, Ryan-Yes. Motion carried.
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Mayor McCoid led a discussion, which included Council Members, City Administrator Arentsen, Lt. Jorgenson and Deputy Onley concerning proposed Ordinance No. 06-207, pertaining to curfew. Council asked City Administrator Arentsen to contact the City of Altoona and find out what the consequences are for habitual curfew violators. Motion made by Council Member.
Kromrie, seconded by Council Member Cordes, to approve the first reading of Ordinance No. 06-207, an Ordinance amending the Code of Ordinances of the City of Bondurant, Iowa, 2002,
by adding section 46.3 – Curfew. Roll Call: Kromrie-Yes, Cordes-Yes, Bailey-Yes, Ryan-Yes. Motion carried.
City Administrator Arentsen led a discussion to select a date for National Incident Management Systems (NIMS) training.
The following item(s) were discussed as part of City Administrator Arentsen’s comments:
v Expressed appreciation to Don Coates, Eastern Polk Regional Development, for his assistance with a grant application.
v Additional Voluntary Annexation update.
v WRA Engineer selection update.
v Board of Adjustment will meet August 08, concerning a variance request from Bondurant-Farrar Community School District.
v 2005 / 2006 Audit will be completed soon.
The following item(s) were discussed as part of Council Member’s comments:
q Council Member Cordes – No Comment.
q Council Member Ryan – Asked for an update pertaining to the Fraser Ambulance Agreement.
q Council Member Bailey – No Comment.
q Council Member Kromrie – Expressed the need for an ambulance agreement; does not want to see the City’s property at the corner of Grant Street, North and 2nd Street, Northeast used as a used car lot and wants Polk County Sheriff to move all vehicles; an adjacent property owner is parking his camper on the newly purchased City property; wants a monthly run report from the Fire Department; questioned the rule regarding the age of Fire Department members; asked if the City Administrator was informed of an illness incident involving a member of the Fire Department; questioned the City Attorney’s meeting attendance; questioned advertising the leasing price for a City building; wants a report on the Entryway project at the corner of 2nd Street, Northeast and U.S. Highway 65 by the next City Council meeting; wants a monthly report from the Park and Recreation Board; wants a monthly report from the Street Department and wants to make sure all of the contracts are being executed between the City and Fire Department members pertaining to training classes.
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The following item(s) were discussed as part of Mayor McCoid’s comments:
ü Wants a run report from the Fire Department at the first City Council meeting of every month.
ü Would like the Park and Recreation Board to present an update to Council soon.
ü Asked for Council input on the proposed Ordinance relating to Architectural Standards.
ü Announced the new employment of former City Planner Dylan Mullenix.
ü WRA update.
Mayor McCoid called a short recess at 8:47 p.m. Council reconvened at 9:04 p.m.
Motion made by Council Member Cordes, seconded by Council Member Bailey, to close the regular meeting and go into closed session, pursuant to Iowa Code Section 21.5(j) to discuss potential purchase of real estate. Roll Call: Cordes-Yes, Bailey-Yes, Kromrie-Yes, Ryan-Yes. Motion approved. Council went into closed session at 9:04 p.m. Motion made by Council Member Ryan, seconded by Council Member Cordes, to close the closed session and open the regular meeting. Roll Call: Bailey-Yes, Kromrie-Yes, Ryan-Yes, Cordes-Yes. Motion carried. The regular meeting opened at 9:30 p.m.
Motion made by Council Member Cordes, seconded by Council Member Ryan, to adjourn the meeting at 9:32 p.m. Roll Call: Ayes: 4. Nays: 0. Motion carried.
Marla McCoid
Mayor
ATTEST:
___________________________________
Michelle Wells
Deputy City Clerk
SEAL
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August 07, 2006
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I, the understated Deputy City Clerk of the City of Bondurant, Polk County, Iowa, hereby certify that the foregoing is a true and accurate copy of proceedings had and done by the Mayor and City Council on August 07 2006, that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continually current and readily available for public inspection at the Office of the City Clerk; that such subjects were contained in said agenda for at least twenty-four hours prior to said meeting, and the said minutes from which the foregoing proceedings have been extracted were written from and available for public inspection within ten business days and prior to the next convened meeting of said body.
Michelle Wells
Deputy City Clerk