Posting Date: December 30, 2005
NOTICE IS HEREBY GIVEN that a Regular Meeting of the City Council will be held at 6:00 p.m. on Tuesday, January 03, 2006, in the Bondurant City Center at 200 Second Street, Northeast, Bondurant, Polk County, Iowa. Said meeting is open and the public is encouraged to attend.
1) Call to Order
2) Roll Call
3) Perfecting and Approval of the Agenda
4) Guests Present
5) Consent Items:
b) Approval of the Council Minutes – December 05, 2005
c) Receive and File – Polk County Emergency MGMT Minutes –December 21, 2005
d) Approval of the Claims Report
e) Tax Abatement Application – Adam and Mary Crile, 515 Mallard Pointe Drive, Northwest; Curt and Jill Sullivan, 403 – 14th Street, Southeast; Dave Wiederin, 407 Tailfeather Court, Northwest; Andrew and Michelle Vigna, 409 – 3rd Street, Northwest and Thomas A. and Desiree M. Looft, 811 – 33rd Street, Southwest, Bondurant, Polk County, Iowa
6) Polk County Sheriff’s Department Report
7) FEH Associates, Inc. Representative Denny Sharp – Update on the Proposed Bondurant
Emergency Services / Bondurant Community Library Municipal Building
8) RESOLUTION NO. 06-01 – A Resolution approving the appointments to various City of
Bondurant Representatives, Offices, Boards and/or Commissions
9) RESOLUTION NO. 06-02 – A Resolution approving the designation of the Official New
Newspaper(s) of Record for the City of Bondurant, Polk County, Iowa
10) RESOLUTION NO. 06-03 – A Resolution approving the Official Depositories for the City of
Bondurant, Polk County, Iowa
11) RESOLUTION NO. 06-04 – A Resolution approving the 2006 Annual Contribution to Eastern
Polk Regional Development, Inc.
12) RESOLUTION NO. 06-05 – A Resolution approving the appointments to the Polk County
Emergency Management Commission
13) RESOLUTION NO. 06-06 – A Resolution approving the appointments to the Polk County
E911 Service Board
14) RESOLUTION NO. 06-07 – A Resolution approving the appointments to The Des Moines
Area Metropolitan Planning Organization and The Des Moines Area Metropolitan Planning Organization Technical Transportation Committee
15) RESOLUTION NO. 06-08 – A Resolution approving the Voluntary Contribution for the
Metro Advisory Council and the Metro Advisory Council’s Legislative Action Committee
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January 03, 2006
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16) RESOLUTION NO. 06-09 – A Resolution approving the appointments to the Des Moines
Metropolitan Wastewater Reclamation Authority and the Des Moines Metropolitan Wastewater Reclamation Authority Technical Committee
17) RESOLUTION NO. 06-10 – A Resolution regarding the appointment of an interim City
Administrator
18) Reports / Comments and appropriate action thereon:
a) City Attorney Brick
b) Mayor McCoid
c) City Administrator Carlyle
d) Council Members
19) CLOSED SESSION – Pursuant to Iowa Code Section 21.5(c) and 21.9 to discuss strategy
with legal counsel
Adjournment
BONDURANT CITY COUNCIL
REGULAR MEETING
Meeting No. 06-01
A regular meeting of the City Council of the City of Bondurant, Polk County, Iowa, was held in the Community Room at the Bondurant City Center on the 03rd day of January, 2006, at 6:00 p.m.
Present: Mayor Marla McCoid
Council Member Mike Adams, Sr.
Council Member Michele R. Bailey
Council Member Bruce N. Cordes
Council Member Jeffrey A. Kromrie
Council Member Keith Ryan
City Attorney Steven P. Brick
City Administrator Darrel Steven Carlyle
Administrative / Utility Clerk Michelle Wells
Accounting Clerk Luane Baker
Absent: None
Notice of the meeting was posted at the Bondurant City Center, Ampride Store, Casey’s General Store, and Legacy Bank on December 30, 2005. All proceedings hereafter shown were taken while the convened meeting was open to the public.
Mayor McCoid called the meeting to order at 6:05 p.m. Roll call was taken and a quorum was declared.
City Attorney Brick explained that agenda item 19, Closed Session, references two Iowa Code sections identified as Section 21.5(c), 21.9 and 21.5(i) and will be addressed as two separate closed sessions. The first closed session will be 21.5(c) and 21.9 to discuss litigation matters with Council and the second closed session will be 21.5(i) to discuss personnel matters. Council Member Bailey requested that agenda item 17, Resolution No. 06-10, be placed after item 19, Closed Session, but before item 20, Adjournment, on the agenda.
Motion made by Council Member Bailey, seconded by Council Member Kromrie, to approve the agenda, as amended. Roll Call: Bailey-Yes, Kromrie-Yes, Adams-Yes, Cordes-Yes, Ryan-Yes. Motion carried.
Polk County Sheriff’s Department representative Lt. Jorgenson was present but had nothing to report.
Motion made by Council Member Bailey, seconded by Council Member Cordes, to approve the consent items consisting of the City Council Minutes of December 19, 2005, Polk County Emergency Management Minutes of December 21, 2005, the Claims Report and Tax Abatement Applications for Adam and Mary Crile, 515 Mallard Pointe Drive, Northwest; Curt and Jill Sullivan, 403 – 14th Street, Southeast; Dave Wiederin, 407 Tailfeather Court, Northwest; Andrew and Michelle Vigna, 409 – 3rd
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January 03, 2006
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Street, Northwest; and Thomas A. and Desiree M. Looft, 811 – 33rd Street, Southwest, Bondurant, Polk County, Iowa. Roll Call: Bailey-Yes, Cordes-Yes, Adams-Yes, Kromrie-Yes, Ryan-Yes. Motion carried.
Accounting Clerk Baker left at 6:10 p.m.
Mr. Rick Snyder, FEH Associates, Inc. 604 East Grand Avenue, Des Moines, Iowa, presented an update on the proposed Bondurant Emergency Services/Bondurant Community Library/Municipal Building and answered questions from the Mayor and Council.
Motion made by Council Member Bailey, seconded by Council Member Ryan, to approve Resolution No. 06-01, a Resolution approving the appointments to various City of Bondurant Representatives, Offices, Boards and Commissions for the calendar year of 2006. Roll Call: Bailey-Yes, Ryan-Yes, Adams-Yes, Kromrie-Yes, Cordes-Yes. Motion carried.
Motion made by Council Member Cordes, seconded by Council Member Bailey, to approve Resolution No. 06-02, a Resolution designating Altoona Herald – Mitchellville Index, Des Moines Register and Press Citizen as the official newspaper(s) of record for the City of Bondurant, Polk County, Iowa, for the calendar year of 2006. Roll Call: Cordes-Yes, Bailey-Yes, Adams-Yes, Kromrie-Yes, Ryan-Yes. Motion carried.
Motion made by Council Member Bailey, seconded by Council Member Ryan, to approve Resolution No. 06-03, a Resolution approving Legacy Bank, Bondurant National Bank, IPAIT, Wells Fargo Bank, and U.S. Bank as the official depositories for the City of Bondurant, Polk County, Iowa, for the calendar year of 2006. Roll Call: Bailey-Yes, Ryan-Yes, Adams-Yes, Kromrie-Yes, Cordes-Yes. Motion carried.
Motion made by Council Member Kromrie, seconded by Council Member Bailey, to approve Resolution No. 06-04, a Resolution approving the 2006 annual payment of $3,692.00 to Eastern Polk Regional Development, Inc. Roll Call: Kromrie-Yes, Bailey-Yes, Adams-Yes, Cordes-Yes, Ryan-Yes. Motion carried.
Motion made by Council Member Ryan, seconded by Council Member Bailey, to approve Resolution No. 06-05, a Resolution approving the appointments of Council Member Jeffrey A. Kromrie as Primary Representative and Mayor Marla McCoid as Alternate Representative to the Polk County Emergency Management Commission, for the calendar year of 2006. Roll Call: Ryan-Yes, Bailey-Yes, Adams-Yes, Kromrie-Yes, Cordes-Yes. Motion carried.
Motion made by Council Member Bailey, seconded by Council Member Ryan, to approve Resolution No. 06-06, a Resolution to approve the appointments of Council Member Jeffrey A. Kromrie as Primary Representative and Mayor Marla McCoid as Alternate Representative to the Polk County E911 Service Board for the calendar year of 2006. Roll Call: Bailey-Yes, Ryan-Yes, Adams-Yes, Kromrie-Yes, Cordes-Yes. Motion carried.
Motion made by Council Member Kromrie, seconded by Council Member Cordes, to approve Resolution No. 06-07, a Resolution to approve the appointments of Mayor Marla McCoid as Primary Representative and Council Member Michele R. Bailey as Alternate Representative to The Des Moines Area Metropolitan Planning Organization and Michael D. Flattery as Primary Representative and Edwin R.
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Slattery as Alternate Representative to The Des Moines Area Metropolitan Planning Organization Technical Transportation Committee for the calendar year of 2006. Roll Call: Kromrie-Yes, Cordes-Yes, Bailey-Yes, Adams-Yes, Ryan-Yes. Motion carried.
Motion made by Council Member Cordes, seconded by Council Member Bailey, to approve Resolution No. 06-08, a Resolution approving the voluntary contribution fee for the Metro Advisory Council’s Legislative Action Committee, in the amount of $250.00. Roll Call: Cordes-Yes, Bailey-Yes, Adams-Yes, Kromrie-Yes, Ryan-Yes. Motion carried.
Motion made by Council Member Kromrie, seconded by Council Member Ryan, to approve Resolution No. 06-09, a Resolution approving the appointments of Mayor Marla McCoid as Primary Representative and Council Member Mike Adams, Sr. as Alternate Representative to the Des Moines Metropolitan Wastewater Reclamation Authority and Edwin R. Slattery as Primary Representative and Patrick F. Collison as Alternate Representative to the Des Moines Metropolitan Wastewater Reclamation Authority Technical Committee, for the calendar year of 2006. Roll Call: Kromrie-Yes, Ryan-Yes, Adams-Yes, Bailey-Yes, Cordes-Yes. Motion carried.
The following item(s) were discussed as part of Mayor McCoid’s comments:
§ Thanked the City for the opportunity to serve and is looking forward to the responsibilities and tasks at hand for the upcoming four years.
The following item(s) were discussed as part of Attorney Brick’s comments:
v Congratulated the newly elected Mayor and City Council.
The following item(s) were discussed as part of City Administrator Carlyle’s comments:
ü Referenced MPO “In Touch”.
ü Referenced communication from Home, Inc.
ü Referenced Polk County Comprehensive Plan.
ü Referenced communication from Prairie Meadows Racetrack and Casino denying the City’s grant application to be used for the purchase of a chipper.
ü Announced Prairie Meadows Racetrack and Casino grants in the amount of $10,000.00 each, awarded to Bondurant Emergency Services and Bondurant, Development, Inc.
ü Referenced communication from the Department of Public Defense concerning NIMS requirements.
The following item(s) were discussed as part of Council Member’s comments:
q Council Member Bailey – Congratulated the new Mayor and Council Members and looks forward to working with them. Announced the Prairie Meadows Racetrack and Casino grant awarded to the Bondurant-Farrar High School marching band in the amount of $10,000.00, for the purchase of a new band trailer.
q Council Member Kromrie – Congratulated grant recipients Bondurant Development, Inc. and Bondurant Emergency Services and asked what the grant money will be used for.
q Council Member Cordes – No Comment.
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q Council Member Adams – No Comment.
q Council Member Ryan – No Comment.
Motion made by Council Member Bailey, seconded by Council Member Cordes, to close the regular meeting and go into closed session, pursuant to Iowa Code Section 21.5(c) and 21.9 to discuss strategy with legal counsel and Iowa Code Section 21.5(i) to discuss personnel issues. Roll Call: Bailey-Yes, Cordes-Yes, Adams-Yes, Kromrie-Yes, Ryan-Yes. Motion carried. Council went into closed session at 6:50 p.m.
City Administrator Carlyle left at 6:50 p.m.
Motion made by Council Member Adams, seconded by Council Member Bailey to close the close session and open the regular meeting. Roll Call: Adams-Yes, Bailey-Yes, Kromrie-Yes, Cordes-Yes, Ryan-Yes. Motion carried.
Motion made by Council Member Kromrie, seconded by Council Member Ryan, to approve Resolution No. 06-10, a Resolution appointing an interim City Administrator for the City of Bondurant, Polk County, Iowa.
Said Resolution read as follows:
WHEREAS, the last day of employment for the existing City Administrator of the City of Bondurant is January 13, 2006; and WHEREAS, the City intends to assure that the City is able to conduct its business in the future with minimal disruption arising as a result of the vacancy of the City Administrator position; and WHEREAS, to aid in transitional matters, it is appropriate that an interim City Administrator be appointed to perform the duties of the City Administrator; and WHEREAS, the City’s selection of an interim City Administrator while the outgoing City Administrator remains on duty is intended to allow for minimal disruption in the carrying out of the City Administrator’s duties. NOW THEREFORE BE IT RESOLVED BY THE BONDURANT CITY COUNCIL THAT: Mark Arentsen is hereby appointed interim City Administrator effective on January 17, 2006. This interim appointment is intended to last from January 17, 2006, to April 17, 2006 or until such time as a permanent City Administrator is hired. The interim City Administrator shall be paid a gross amount equivalent to $6,250.00 total, per month, and shall be responsible for the duties of the City Administrator for the City of Bondurant, Iowa. Roll Call: Kromrie-Yes, Ryan-Yes, Bailey-Yes, Adams-Yes, Cordes-Yes. Motion carried.
Mayor McCoid wanted to indicate that when Council came out of closed session and went into open session at approximately 8:15 p.m., Mr. Carlyle was not present for purposes of the remainder of the open session. Since it was previously indicated that Mr. Carlyle was present when Council was in open session earlier, she wanted to note his absence at this point.
Motion made by Council Member Bailey, seconded by Council Member Cordes, to adjourn said meeting at 8:27 p.m. Ayes: 5. Nays: 0. Motion carried.
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_________________________________ Marla McCoid
Mayor
ATTEST:
___________________________________
Michelle Wells
Administrative / Utility Clerk
SEAL
I, the understated Administrative / Utility Clerk of the City of Bondurant, Polk County, Iowa hereby certify that the foregoing is a true and accurate copy of proceedings had and done by the Mayor and City Council on January 03, 2006, that all of the subjects included in the foregoing proceedings were contained in the agenda for the meeting, kept continually current and readily available for public inspection at the Office of the City Clerk; that such subjects were contained in said agenda for at least twenty-four hours prior to said meeting, and the said minutes from which the foregoing proceedings have been extracted were written from and available for public inspection within ten business days and prior to the next convened meeting of said body.
__________________________________
Michelle Wells
Administrative / Utility Clerk