Posting Date:   March 16, 2001

 

 

NOTICE OF REGULAR MEETING

 

BONDURANT CITY COUNCIL

 

 

MARCH 19, 2001

 

 

Meeting 01-06

 

 

NOTICE IS HEREBY GIVEN that a Regular Meeting of the City Council will be held at 7:00 p.m. on Monday, March 19, 2001, in the Bondurant City Center at 200 Second Street, Northeast, Bondurant, Polk County, Iowa.  Said meeting is open and the public is encouraged to attend.

 

 

AGENDA

 

 

  1)       Call to Order

2)             Roll Call

3)             Perfecting and Approval of the Agenda

4)             Guests Present

5)             Consent Items:

b)                 Approval of the Council Minutes – March 05, 2001

c)                  Receive and File – Council Roundtable Minutes – February 21, 2001

d)                 Receive and File – Metropolitan Advisory Council Minutes – March 07, 2001

e)                 Receive and File – Des Moines Area MPO Minutes – February 15, 2001

f)                    Receive and File – Polk County Aviation Authority Minutes – February 08, 2001

g)                 Approval of the Claims Report and Financial Reports

h)                  Tax Abatement Application – Keith Williamson, 1420 – 2nd Street, Northeast, Bondurant, Polk County, Iowa

6)             Polk County Sheriff’s Department Report

7)             RESOLUTION NO. 01-27 – A Resolution establishing a Public Hearing date for the City of Bondurant FY 2001 / 2002 Budget

8)             RESOLUTION NO. 01-28 – A Resolution approving the assessment formal for the 2001 - 1st, 2nd, 3rd, 4th and Railroad Streets, Southeast Reconstruction Project

9)             Stanley Consultants, Inc. Representative Michael D. Flattery, P.E. – Supplemental    Agreement for the Administration of the 2001 - 1st, 2nd, 3rd, 4th and Railroad Streets, Southeast Reconstruction Project Assessments

RESOLUTION NO. 01-29 – A Resolution approving the Supplemental Agreement between the City of Bondurant and Stanley Consultants, Inc.

10)         RESOLUTION NO. 01-30 – A Resolution providing for a Notice of Hearing on Proposed    Plans, Specifications, Form of Contract and Estimate of Cost for the 2001 - 1st, 2nd,   3rd, 4th and Railroad Streets, Southeast Reconstruction, and the taking of bids         thereafter

11)         Stanley Consultants, Inc. Representative Edwin R. Slattery, P.E. – Overview of the 2001 Sanitary Sewer Improvements Around Anderson Elementary

RESOLUTION NO. 01-31 – A Resolution providing for a Notice of Hearing on Proposed Plans, Specifications, Form of Contract and Estimate of Cost for the 2001 – Sanitary Sewer Improvements Around Anderson Elementary, and the taking of bids thereafter

12)         RESOLUTION NO. 01-32 – A Resolution approving a contribution to the Metro Advisory    Committee

13)         RESOLUTION NO. 01-33 – A Resolution approving the appointments to the Wastewater   Reclamation Authority

14)         Reports / Comments and appropriate action thereon:

a)                 City Attorney Brick

b)                 Mayor Ihde

c)                  City Administrator Carlyle

d)                 Council Members

15)         Adjournment

BONDURANT CITY COUNCIL

REGULAR MEETING

March 19, 2001

 

Meeting No. 01-06

 

A regular meeting of the City Council of the City of Bondurant, Polk County, Iowa, was held in the Community Room at the Bondurant City Center on the 19th day of March, 2001, at 7:00 p.m.

 

Present:                Mayor Allen G. Ihde

                              Council Member Michele R. Bailey

                              Council Member Bruce N. Cordes

                              Council Member Terry F. Thomas

                                     Council Member James M. Valentine

                             Council Member David O. Williams

                              City Attorney Steven P. Brick   

                              City Administrator Darrel Steven Carlyle

                              Deputy City Clerk Karen S. Meek

                             

 

Absent:                 Council Member Michele R. Bailey

                                        Administrative / Utility Clerk Laura J. Adams

                                     

Notice of the meeting was posted at the Bondurant City Center, Ampride Store, Casey’s General Store, and Farmers Savings Bank on March 16, 2001.  All proceedings here after shown were taken while the convened meeting was open to the public.

 

Mayor Ihde called the meeting to order at 7:01 p.m.  Roll call was taken and a quorum was declared. 

 

Motion made by Council Member Valentine, seconded by Council Member Cordes, to approve the agenda as presented.  Roll Call: Valentine-Yes, Cordes-Yes, Thomas-Yes, Williams-Yes.  Motion carried.

 

Motion made by Council Member Thomas, seconded by Council Member Valentine, to approve the consent items consisting of the City Council Minutes of March 05, 2001, Council Roundtable Minutes of February 21, 2001, Metropolitan Advisory Council Minutes of March 07, 2001, Des Moines Area MPO Minutes of February 15, 2001, Polk County Aviation Authority Minutes of February 08, 2001, the Claims and Financial Reports, and Tax Abatement Application for Keith Williamson, 1420 – 2nd Street, Northeast, Bondurant, Polk County, Iowa.  Roll Call: Thomas-Yes, Valentine-Yes, Cordes-Yes, Williams-Yes. Motion carried.

 

Council Member Bailey arrived at 7:05 p.m.

 

Polk County Sheriff’s Department Lt. Jorgenson had nothing to report.

 

Motion made by Council Member Williams, seconded by Council Member Cordes, to approve Resolution No. 01-27, a Resolution establishing a Public Hearing date of April 02, 2001 for the City of Bondurant FY 2001 / 2002 Budget.  Roll Call:  Williams-Yes, Cordes-Yes, Valentine-Yes, Thomas-Yes, Bailey- Yes.  Motion carried.

 

Discussion regarding the assessment for the 1st, 2nd, 3rd, 4th, and Railroad Streets, Southeast

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Bondurant City Council Minutes

March 19, 2001

 

 

 

Reconstruction Project included:

 

Council Member Williams asked for additional information regarding the assessment options, cost of engineering fees, attorney fees, and confirmation that delays will occur if objections to assessment are addressed.

City Administrator Carlyle gave an overview of the assessment options, the resident payment plan, project delays until Spring 2002 because of assessment requirements, delaying project might mean higher bids, and other cities no longer assess residents for street maintenance needs.

Mayor Ihde addressed the definition of the modified TIF area for the street improvement project, the experience gained and lessons learned from previous street improvement projects,  Public Hearing costs, future sidewalk needs, street material and expectancy, road maintenance costs if project delayed,  and importance of completing entire project including 1st Street Southeast and Railroad Street Southeast. 

Bondurant resident Mrs. Pat Haning commented that property owners should be assessed for street projects, previous street projects were financed with assessments, TIF money could then be used for other city projects, length of time city can continue paying for all projects, and other cities’ policies on assessment.

Council Member Cordes questioned the assessment based on type of street, difference between a main road and residential street, need for assessment guidelines for future projects, city responsible for maintenance of paved streets, and the amount of assessment versus the costs involved to assess.

Council Member Bailey questioned the penalties for the few to be assessed, many residents will benefit from the improvements, the project has already been bonded for reimbursement, and project costs will increase due to delays.

Bondurant resident Mrs. Mary Newell commented that everyone should pay for assessment, increased traffic on Lincoln Street Southeast, and not fair to all residents without assessments.

Bondurant resident Mr. Jack Newell commented on the criteria used for the formula to determine the assessed value of the residence.

Council Member Valentine commented that income should not play part in determining assessment, assessment process will cause more expense for city, and residents will not appreciate assessment.

Council Member Thomas commented on previous street projects should have been assessed, guidelines to assess for future projects should be determined, and 2nd, 3rd, and 4th Streets Southeast have not been paved, and previous residents were assessed for their streets to be paved.

 

Stanley Consultants, Inc. Representative Michael D. Flattery, P.E., commented an assessment policy must be defined, assessment formula can include frontage and/or depth, type of surface, values of properties will increase, and assessments must have the full support of council members.

 

Motion made by Council Member Thomas, seconded by Council Member Cordes, to approve Resolution No. 01-28, a Resolution approving the assessment formal for the 2001-1st, 2nd, 3rd, 4th, and Railroad Streets, Southeast Reconstruction Project, inclusive of the sidewalk assessments.  Roll Call: Thomas-Yes, Cordes-No, Valentine-No, Bailey-No, Williams-No.  Motion failed.

 

No action taken on Resolution No. 01-29.

 

Motion made by Council Member Bailey, seconded by Council Member Valentine, to approve Resolution No. 01-30, a Resolution providing for a Notice of Hearing on Proposed Plans,

Page Three

Bondurant City Council Minutes

March 19, 2001

 

 

 

Specifications, Form of Contract and Estimate of Cost for the 2001 – 1st, 2nd 3rd, 4th, and Railroad Streets, Southeast Reconstruction Project, and the taking of bids thereafter.  Roll Call:  Bailey-Yes, Valentine-Yes, Cordes-Yes, Thomas-No, Williams-Yes.  Motion carried.

 

Stanley Consultants, Inc. Representative Michael D. Flattery, P.E., gave the council members an opportunity to review any questions relating to the 2001 Sanitary Sewer Improvements Around Anderson Elementary. 

 

Motion made by Council Member Cordes, seconded by Council Member Williams, to approve Resolution No. 01-31, a Resolution providing for a Notice of Hearing on Proposed Plans, Specifications, Form of Contract and Estimate of Cost for the 2001-Sanitary Sewer Improvements Around Anderson Elementary Project, and the taking of bids thereafter.  Roll Call: Cordes-Yes, Williams-Yes, Valentine-Yes, Thomas-Yes, Bailey-Yes.  Motion carried.

 

Mayor Ihde gave an overview of the Metro Advisory Committee (MAC) and asked the Council to submit a priority list of items they would like to see the Committee accomplish.  The Council asked for sharing of equipment, purchasing of products, regional wastewater treatment plant, and human resources.  Council members are encouraged to submit any ideas to the Mayor or Council Member Cordes before the next MAC meeting. 

 

Motion made by Council Member Cordes, seconded by Council Member Bailey, to approve Resolution No. 01-32, a Resolution approving a contribution to the Metro Advisory Committee, in the amount of $50.00.  Roll Call: Cordes-Yes, Bailey-Yes, Valentine-Yes, Thomas-Yes, Williams-Yes.  Motion carried.

 

Motion made by Council Member Williams, seconded by Council Member Bailey, to approve Resolution No. 01-33, a Resolution approving the appointments of City Administrator Carlyle as Primary and Council Member Thomas as Alternate to the Wastewater Reclamation Authority.  Roll Call: Williams-Yes, Bailey-Yes, Valentine-Yes, Cordes-Yes, Thomas-Yes.  Motion carried.

 

The following item(s) were discussed as part of Attorney Brick’s comments:

 

ü      Updated Council on the H. Dean Courtney case.

ü      Updated Council on the Donald E. Burnett case.

 

Fire Chief Brian Poffenberger gave an overview of the fire on March 18, 2001.  The City of Bondurant Fire Department was assisted by the fire departments from Altoona and Ankeny.  There were two fires at the residence and both fires are being investigated by the Fire Marshall, Polk County Sheriff’s Office, and the City of Bondurant Fire Department.

 

The following item(s) were discussed as part of Mayor Ihde’s comments:

 

Ø      Highlighted letter to Metropolitan Planning Organization from the City of Bondurant and the City of Polk City, asking for full participation with voting rights in the organization.

Ø      Highlighted conversation with the Cable Company regarding cable service to the City Center.

Ø      Highlighted IDOT Public Hearing regarding the service road plans for Northeast 64th Street.

Page Four

Bondurant City Council Minutes

March 19, 2001

 

 

 

Ø      Gave an overview of the meeting with Representative Geri Huser and Senator Jeff Lamberti regarding the current Legislative Session.

 

The following item(s) were discussed as part of City Administrator Carlyle’s comments:

 

v     Referenced the official count from the U.S. Census for the population of the City of Bondurant.

v     Highlighted acceptance policy with the Metro Waste Authority regarding appliances and the impact on clean-up day in October, 2001.

v     Highlighted communication from the Iowa Department of Transportation regarding the intersection of U.S. Highway 65 and Iowa Highway 945 (Grant Street, South).  The IDOT has hired a private consultant to evaluate a broader time span and reflect a truer use of the road.

v     Announced the recodification process is in the final stages and the Council will review in April.

 

The following item(s) were discussed as part of Council Members’ comments:

 

§         Council Member Cordes – Asked for the City of Bondurant Newsletter article deadline.

§         Council Member Thomas – No comment.

§         Council Member Bailey – No comment.

§         Council Member Valentine – No comment.

§         Council Member Williams – No comment.

 

Motion made by Council Member Cordes, seconded by Council Member Bailey, to adjourn said meeting at 9:25 p.m.  Roll call: Ayes: 5.  Nays: 0.  Motion carried.

 

 

 

 

___________________________________

                                                                                                            Allen G. Ihde

                                                                                                            Mayor

 

ATTEST:

 

 

 

____________________________________

Karen S. Meek

Deputy City Clerk

 

 

SEAL

 

 

 

 

 

Page Five

Bondurant City Council Minutes

March 19, 2001

 

 

 

I, the understated Deputy City Clerk of the City of Bondurant, Polk County, Iowa hereby certify that the foregoing is a true and accurate copy of proceedings had and done by the Mayor and City Council on March 19, 2001; that all of the subjects included in the forgoing proceedings were contained in the agenda for the meeting, kept continually current and readily available for public inspection at the Office of the City Clerk; that such subjects were contained in said agenda for at least twenty-four hours prior to said meeting, and the said minutes from which the foregoing proceedings have been extracted were written from and available for public inspection within ten business days and prior to the next convened meeting of said body.

 

 

 

                                                                                                                                                                                                                                                                                                         __________________________________

                                                                                                            Karen S. Meek

                                                                                                            Deputy City Clerk